Privacy Policy
Last updated: October 13, 2026
This policy covers personal data collected for IWCN 2027 and IWW 2027. The data controller is CORAL SAYS CO., LTD. (桐語有限公司), which operates the submission and registration systems and collects registration payments on behalf of the IWCN 2027 Organizing Committee. Personal data is processed under Taiwan's Personal Data Protection Act (PDPA).
What We Collect
| Data | When | Purpose |
|---|---|---|
| Name, email address, affiliation, country | Creating your IWCN 2027 account | Account management and conference communication |
| Author names and affiliations, abstract and final paper files | Abstract and final paper submission | Peer review, program, proceedings |
| Registration category, billing name and address, dietary requirements (optional) | Registration | Registration, receipts, accounting, badges, catering |
| Copy of a valid student ID or enrolment certificate | Student registration | Checking eligibility for the student rate |
| Full name as in passport, nationality, passport number, mailing address | Invitation letter request | Issuing the invitation letter |
| Email correspondence | Writing to the organizers | Answering your request |
One IWCN 2027 account is used for both abstract submission and registration. You sign in with your email address and a one-time code sent by email. No password is stored.
Card details are entered on the payment provider's form. We receive only the amount, date and a transaction reference. We do not receive or store card numbers.
This website uses Vercel Analytics, which produces aggregate, anonymous visit statistics without cookies. No advertising or tracking cookies are used.
How We Use and Share It
Personal data is used only to organize IWCN 2027 and IWW 2027: peer review, the program, the proceedings, registration and communication about the event. We do not sell personal data or use it for unrelated marketing. Data is shared only with the following recipients, as far as needed:
- Reviewers and the Technical Program Committee: abstracts and author information, for peer review.
- IEEE: author names and affiliations, final papers and the IEEE copyright form, for publication of the proceedings and inclusion in IEEE Xplore.
- Payment provider: the information needed to process the payment.
- Venue and catering: attendee names and dietary requirements, for badges and meals.
- Service providers: hosting and email delivery providers that run our systems.
IEEE and the hosting providers are located outside Taiwan. Author names, affiliations and the titles of accepted papers appear in the program and proceedings.
How Long We Keep It
- Student IDs or enrolment certificates and passport details are kept until the end of the conference and deleted together within 30 days after April 22, 2027.
- Payment and receipt records are kept for the period required by Taiwan's accounting and tax laws.
- Published papers and author information in the proceedings and IEEE Xplore remain permanently as part of the scientific record.
- Accounts and other submission and registration data are deleted within 12 months after the conference, or earlier on request.
Your Rights
Under the PDPA you may ask to review your personal data, obtain a copy, have it corrected or supplemented, have its collection, processing or use stopped, or have it deleted. Write to iwcn2027@iwcn.nycu.site. If data needed for peer review, registration or legally required records is deleted, the submission or registration cannot be completed.
Changes
This policy may be updated during the organization of the conference. The date at the top shows the latest revision.
Contact
CORAL SAYS CO., LTD. (桐語有限公司), on behalf of the IWCN 2027 Organizing Committee: iwcn2027@iwcn.nycu.site